If you read our previous article, you should have a good understanding of why IMAP can cause resource usage issues on the server.
Our System Administration team has the ability to run an automated IMAP archive process for you to keep your e-mail account automatically organized to be efficient. This would run once a week and always keep your Inbox tidy with a predetermined time-frame worth of messages.
We’ve found typically 30 days is a good time-frame to set, and any messages older than 30 days would simply be moved automatically for you into an archive folder with the name of the month those messages were received.
Below you can see the way this would look in our various webmail clients:
You also have the ability to subscribe to these server-side IMAP folders from your favorite e-mail client. We already have an article explaining how to subscribe to specific IMAP folders in Outlook 2010, as well as syncing your IMAP folders on your iPhone.
The instructions should be very similar for any other mail clients. If you’re still having issues getting your mail client to subscribe to these IMAP folders, please comment below with the mail client you use, so that we can write additional articles for your specific mail client.
To have our automated IMAP archiving setup on any of your e-mail accounts for you, please open a ticket letting us know which e-mail accounts you’d like this applied to.