Email signatures are traditionally used to display the sender's name and contact information at the end of an email. Sometimes they are also used to give website links or even memorable anecdotes. Regardless of what you wish to say with your signature, it is much easier if it is automatically added to the end of every email instead of having to add it manually each time you create and send an email. Below are instructions that teach you how to create and add your own custom email signature within your Outlook 2010 email client.

Creating an email signature in Outlook 2010

  1. Log into your Outlook 2010 email client.
  2. Open a new message and locate the Message tab. From there, find the Include group and click Signature, and then click Signatures.
  3. You will see an Email Signatures tab. Click on the New option to create a new signature.
  4. Enter a new name for your signature and then click the OK button.
  5. Navigate to the Edit Signature field and enter the text you want for your new signature.
  6. After entering the text, format it using the style and formatting buttons.
  7. Click the OK button to finalize and save the new signature.

Inserting the new signature in an email signature.

Now that you have created the signature, you must configure it to be added to new emails.

  1. If you are not still logged in, log into your Outlook 2010 email client.
  2. Open a new message and locate the Message tab. From there, find the Include group and click Signature, and then click Signatures.
  3. Find the Email Account list under the Choose Default Signature section and select an email address to which you want to associate the signature.
  4. From the New Messages list, select the signature you want to include on all new emails.
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