Importing or Uploading users in Moodle

Written by James Richardson

User data can be imported into Moodle 2.3 using the Upload Users feature in the Moodle Site administrator section. This option is good and can save time when creating users. For example, the teacher can edit a .csv file with Microsoft Excel, add the user information through Excel and then import or upload them into the Moodle site. This article will walk through the steps to import and upload users. For more information on exporting existing users, please see Exporting users in Moodle.

Importing User data with the Upload Users option in the Site administrator

  1. Log into the Moodle Dashboard
  2. upload-users-1-select-moodleGo to the Settings section on the left and navigate to Site administration > Users > Accounts > Upload users.

    Important! Keep in mind that Editing must be turned on in the Settings > Front Page Settings section in order to edit any of these options.


  3. upload-users-2-drag-moodleDrag the file into the Upload "Drop files here to upload"block.

    Note! The only supported file format for this is a .csv, .xls, or .ods. These file types are for storing tabulated data. If any other type of file is uploaded an "Error occur during loading CSV file!" will occur.


  4. upload-users-3-upload-moodleOnce uploaded the file name should show in the File block. In this case the file name is Users.csv. Click Upload Users.
  5. upload-users-4-status-moodleIf there are any issues with the .csv file, the Upload users preview will show the problem in the Status column. In the following snapshot, the Status shows "Invalid user field: campus". If this occurs, the .csv file will need to be edited to fix the field with the problem. In this example, the campus column was removed in order to process the import. After fixing the .csv, go back through steps 1 to 4 to restart the import.
  6. upload-users-5-import-moodleWhen the .csv file finally shows no Status errors, a page will load with values for importing. Set the Settings, Default Values, and Other Fields for the import and click Upload Users.
  7. upload-users-6-continue-moodleFinally the Upload users results page will load showing the users that were imported successfully.

This concludes the article for Importing users in Moodle. Please check the next article on Configuring the User Permission policies in Moodle. For more information on this Education Channel please visit Managing users and roles in Moodle

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105: User Accounts and Permissions in Moodle
mikidream 2013-05-22 2:20 pm
Hello
I'm having the same problem. If I do want to upload the CSV file with the column of the profile_field. what do I do?
jamesr Community Support technician 2013-05-22 4:02 pm
To fix that error you will need to create the custom field for the user. Please see the following article on this.

Editing User profile fields in Moodle

Make sure the field name profile_field matches your CSV information.

Best Regards,
James R
mikidream 2013-05-22 5:19 pm
Hey thanks for the answer
I did doubled checked it and it's the same field name I did that but still when uploading the CSV file I'm getting "Invalid user field:" and I can't continue. I do want to continue with this column
jamesr Community Support technician 2013-05-22 5:25 pm
Sorry for all the trouble on this. You may need to remove that field from your CSV. Make a backup of the original first of course. It appears you will have to recreate the field through your Moodle Dashboard.

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User Accounts and Permissions in Moodle

User Accounts

1. Adding new users to the Moodle User Accounts
2. Editing User profile fields in Moodle
3. Running bulk user actions in Moodle
4. Browsing and filtering users in the Moodle Site Administration
5. Creating Cohorts in the Moodle site administration
6. Exporting or Downloading users in Moodle
7. Importing or Uploading users in Moodle
8. Removing the Guest login button from the Moodle login page

User Roles and Permissions

9. Configuring the User Permission policies in Moodle
10. Modifying Site Administrators in the User permissions section of Moodle
11. Defining Roles in Moodle
12. Assigning system roles in Moodle
13. Checking user permissions in Moodle
14. How to Enrol a student in a Moodle course
15. Allowing Guest access without logging into Moodle

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