You can use your Gmail account to send and receive your domain email address by setting up your domains email address as a POP3 and SMTP account at Gmail. This article will explain how to set up Gmail to use your domain email address.

Note! If you previously had a forwarder to your Gmail, you will need to remove that after your Gmail is set up.

Also! We recommend using the SSL settings. The SSL email setup is more secure as it encrypts the data while in transit.

Configuring POP3 and SMTP at Gmail

  1. Log into your Gmail account.
  2. Settings POP3 SMTP GmailGo to the Gear at the top right and select Settings.
  3. Accounts POP3 SMTP GmailClick the Accounts tab.
  4. Add POP3 SMTP GmailOn the "Add a POP3 mail account you own" page, click Next Step.
  5. Click Next POP3 SMTP GmailEnter your domain's email address and click Next Step.
  6. Add the information POP3 SMTP GmailEnter your POP3 information for your domains email address in the form.

    Click Add Account.

  7. Send POP3 SMTP GmailYou will have a success message saying the email was added. You can set the email to send as well.

    Note! If you do not want to send through Gmail, click the No radio button. You don't need to follow the next steps.

    If you want to send through Gmail, select Yes and Click Next Step.

  8. Enter your name POP3 SMTP GmailEnter your Name.

    Click Next Step.

  9. Send through POP3 SMTP GmailSelect Send through Gmail.

    Click Next Step.

  10. Verification POP3 SMTP GmailNow you will need to verify the email address is yours. Gmail will send you an email with a code.

    Click Send Verification.

  11. Verification email POP3 SMTP GmailCheck your domains email. You can do this in Webmail. Get the code from the email that Gmail sent you.
  12. Validate POP3 SMTP GmailEnter the code into the text box and click Verify.

    Final view POP3 SMTP GmailNow you will see your Domains email address in the Send Email As and the Check mail from other accounts section.

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n/a Points
2014-11-04 5:26 am

Hi there,

The steps to 'send via gmail' are either out of date or incorrect..... I can follow it to a point, but then it comes to a page with 'Send mail through your SMTP server'...... it then asks for SMTP Server, Username, Password.... and then has the options for a port, and Secured connection using TLS, or using SSL..... and then when I type the same password and click 'add account', I receive the following message:

 

      "Authentication failed. Please check your username/password. (Server response: DNS Error: Address resolution of smtp.xxxxxxxxxxxxx.co.uk failed: Domain name not found code(0) ]

 

 

Staff
9,576 Points
2014-11-04 9:59 am
Based on your error, it could be due to an incorrect server listed. If you are hosted with us, your mail server would be something like mail.xxxxxxxxxxxxx.co.uk whereas you appear to be entering smtp.xxxxxxxxxxxxx.co.uk.
n/a Points
2014-11-04 3:58 pm

I'm not in the UK

Staff
20,340 Points
2014-11-04 4:12 pm
Hello Nathan,

Jeff was only giving examples based on the information Ben provided in the previous question. The SMTP server may take the format of either "mail.example.com" or "smtp.example.com". The "co.uk" would replace the ".com" if that was the email server it needs to attach to.

Kindest Regards,
Scott M
n/a Points
2014-11-05 5:27 am

Thanks Jeff, that did the trick.

For some reason Gmail was auto-populating that field with "smtp" and I was of course just leaving it that way because I presumed Gmail knew the default settings...!

All sorted now, thanks.

Ben

ben@hammertonbrewery.co.uk

n/a Points
2014-11-13 2:40 pm

JeffMa - Thank you so much!!!!! was spending hours on this trying to work it out and this answered it my question - thank you!!!

'Based on your error, it could be due to an incorrect server listed. If you are hosted with us, your mail server would be something like mail.xxxxxxxxxxxxx.co.uk whereas you appear to be entering smtp.xxxxxxxxxxxxx.co.uk.'

n/a Points
2014-11-26 8:43 pm

After completing Step 8, I get the following "error"

You must send through domain-name.com SMTP servers when you send as username@domain-name.com. However, this functionality is not available for your account. Please contact your domain administrator for more information

It seems like Gmail wants to just use domain-name.com and doesn't give me the option to change to the secureXX.inmotionhosting.com SMTP.

Thoughts?

Staff
17,905 Points
2014-11-26 10:18 pm
Hello Mike,

Thanks for the question and sorry for the problems with the setup. Generally, if this interface is giving an error, it's a result of some setting errors. I tested it with my own gmail account. You can see it here:



Apologies for no audio, but it's a quick video to show you the settings I used. If you need to find your own email settings, please see How to find my email settings. Make sure you're using the right user and email server settings and the option should work. Note that I was able to change the server settings AND the user settings.

If you continue to have problems, please let us know.

Kindest regards,
Arnel C.

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