Setting up Gmail for POP3 and SMTP
You can use your Gmail account to send and receive your domain email address by setting up your domains email address as a POP3 and SMTP account at Gmail. This article will explain how to set up Gmail to use your domain email address.
Note! If you previously had a forwarder to your Gmail, you will need to remove that after your Gmail is set up.
Also! We recommend using the SSL settings. The SSL email setup is more secure as it encrypts the data while in transit.
Configuring POP3 and SMTP at Gmail
- Log into your Gmail account.
- Go to the Gear at the top right and select Settings.
- Click the Accounts tab.
- On the "Add a POP3 mail account you own" page, click Next Step.
- Enter your domain's email address and click Next Step.
- Enter your POP3 information for your domains email address in the form.
Click Add Account.
- You will have a success message saying the email was added. You can set the email to send as well.
Note! If you do not want to send through Gmail, click the No radio button. You don't need to follow the next steps.
If you want to send through Gmail, select Yes and Click Next Step.
- Enter your Name.
Click Next Step.
- Select Send through Gmail.
Click Next Step.
- Now you will need to verify the email address is yours. Gmail will send you an email with a code.
Click Send Verification.
- Check your domains email. You can do this in Webmail. Get the code from the email that Gmail sent you.
- Enter the code into the text box and click Verify.
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There is a step or detail missing from the instructions.
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2014-11-04 5:26 am
The steps to 'send via gmail' are either out of date or incorrect..... I can follow it to a point, but then it comes to a page with 'Send mail through your SMTP server'...... it then asks for SMTP Server, Username, Password.... and then has the options for a port, and Secured connection using TLS, or using SSL..... and then when I type the same password and click 'add account', I receive the following message:
"Authentication failed. Please check your username/password. (Server response: DNS Error: Address resolution of smtp.xxxxxxxxxxxxx.co.uk failed: Domain name not found code(0) ]
2014-11-04 9:59 am
Based on your error, it could be due to an incorrect server listed. If you are hosted with us, your mail server would be something like mail.xxxxxxxxxxxxx.co.uk whereas you appear to be entering smtp.xxxxxxxxxxxxx.co.uk.
2014-11-04 4:12 pm
Jeff was only giving examples based on the information Ben provided in the previous question. The SMTP server may take the format of either "mail.example.com" or "smtp.example.com". The "co.uk" would replace the ".com" if that was the email server it needs to attach to.
2014-11-05 5:27 am
Thanks Jeff, that did the trick.
For some reason Gmail was auto-populating that field with "smtp" and I was of course just leaving it that way because I presumed Gmail knew the default settings...!
All sorted now, thanks.
2014-11-13 2:40 pm
JeffMa - Thank you so much!!!!! was spending hours on this trying to work it out and this answered it my question - thank you!!!
'Based on your error, it could be due to an incorrect server listed. If you are hosted with us, your mail server would be something like mail.xxxxxxxxxxxxx.co.uk whereas you appear to be entering smtp.xxxxxxxxxxxxx.co.uk.'
2014-11-26 8:43 pm
After completing Step 8, I get the following "error"
You must send through domain-name.com SMTP servers when you send as email@example.com. However, this functionality is not available for your account. Please contact your domain administrator for more information
It seems like Gmail wants to just use domain-name.com and doesn't give me the option to change to the secureXX.inmotionhosting.com SMTP.
2014-11-26 10:18 pm
Thanks for the question and sorry for the problems with the setup. Generally, if this interface is giving an error, it's a result of some setting errors. I tested it with my own gmail account. You can see it here:
Apologies for no audio, but it's a quick video to show you the settings I used. If you need to find your own email settings, please see How to find my email settings. Make sure you're using the right user and email server settings and the option should work. Note that I was able to change the server settings AND the user settings.
If you continue to have problems, please let us know.