Are you considering getting cloud storage for your digital documents? There’s nothing safer than holding your important documents in a locked safe in your home. However, these days you have all sorts of important digital documents that you cannot put in a safe. All of these documents are sitting somewhere out on the world wide web. And often, you will need to share them with others.
This is why cloud storage exists, and why everyone needs at least some form of it. The storage and retrieval of your documents need to be easy, affordable, and, most of all, secure. In this article, you’ll learn about how to get the most secure cloud storage for your personal or business needs.
Is Cloud Storage Safe?
Cloud storage is safe and depending on how it’s used, secure. There are all sorts of exploits and hacker tricks that any cloud provider can be vulnerable to. However, they are often focused at the user level. Someone may have misplaced a password, compromised a key, or granted access to the wrong agent.
If you are up to date on the very basics of cyber security, then you can rest assured that cloud storage is a safe, dependable way to store your data in the cloud.
How to Make Sure Your Content is Secure
When it comes to document storage, what are we really talking about? Content. Your documents contain all sorts of different multimedia content, from plain text to audio and video data.
There is a concern among users that cloud storage providers will be able to scan content and use the data for other business purposes — ads, for example.
Check to see if your cloud provider makes mention of content policies and how your information is stored. Again, to use Google as an example, the Google Workspace documentation mentions that no personal content is scanned or stored by Google for advertisements.
However, some content scanning can actually be helpful. With personal information protected, there are scanners that merely check your content for spam and malware. And if any malicious bits are discovered, you will be notified.
How to Make Sure Your Cloud Storage is Optimized for Collaboration
Your convenience is a top priority when selecting cloud storage. You need a centrally located hub from which you can access all of your documents, organize, and share them.
This means location and collaboration should be considered when you’re shopping around for cloud storage. The good news is that most of the top-notch cloud storage providers have data centers all over the world. So location should not be a point of friction.
But for collaboration, you will want to make sure the cloud provider grants you easy access to sharing features. Google Workspace, for example, lets you easily grant access to specific people via their email addresses. And you can just as easily revoke access when and if it is necessary to do so.
Likewise, make sure to select a cloud storage provider that you can sync across multiple devices. If you need to access a document but you are far from your computer, you may need to use your phone or tablet.
Learn more about Google Workspace and why it may be a great solution for your personal or professional digital needs.