Top 5 WordPress Editorial Workflow Plugins

Top 5 WordPress Editorial Workflow Plugins Hero Image

WordPress editorial workflow plugins help members of a team organize their tasks and projects all within their dashboard. 

These plugins can help you and your team get the most out of your WordPress VPS website by automating and standardizing many of the tasks associated with the planning, management, and distribution of your content. 

In this article, we will share our five favorite picks for the most useful WordPress editorial workflow plugins available.

What are Editorial Workflow Plugins?

Editorial workflow plugins are designed to streamline content creation, collaboration, and management of your WordPress website. 

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These plugins allow users to assign specific roles and responsibilities to your team members, ensuring there is consistency across the board.

Whether it’s a small blog or a large organization website, these plugins offer substantial benefits by optimizing the editorial process.

WordPress Editorial Workflow Plugins


Built for WordPress sites with multiple users, PublishPress has all the tools you need to manage WordPress content.

PublishPress features an intuitive drag and drop editorial calendar for content planning and custom notifications for content updates.

PublishPress features an intuitive drag and drop editorial calendar for content planning that allows you to create custom status and notifications for content updates.

Scheduled posts are displayed on the editorial calendar, and changing their post date is as simple as dragging and dropping the scheduled post to a different date. 

Another great feature about PublishPress is that it is fully integrated with Slack. This enables you and your team to send notifications directly to a Slack channel and reply without logging into WordPress.

PublishPress offers a premium version of their plugin; however the free version is a great starting point for most users. 

Some other features you can access with the free version of PublishPress are:

  • Content overview screen (companion to the calendar screen)
  • Editorial comments
  • Editorial metadata
  • Reminder notifications
  • Calendar filters that allow you to filter by post status, categories, users, or post types

Oasis Workflow

Oasis Workflow is perfect for websites with multiple authors who want to manage their content publication process more efficiently.

It features a visual workflow designer with an intuitive drag and drop interface that allows you to easily visualize and adjust your entire workflow.

Oasis Workflow features a visual workflow designer with an intuitive drag and drop interface that allows you to easily visualize and adjust your entire workflow. 

Oasis Workflow comes with two different workflows (single-level review and multi-level review), as well as three simple process/task templates that make creating and assigning tasks simple. 

Other highlights of Oasis Workflow include:

  • Role-based routing
  • Custom statuses
  • Workflow process history
  • Due dates with email reminders
  • Easy to reassign tasks

If you need even more functionality, Oasis Workflow does have a premium version, but the free version of the plugin should be good enough for most WordPress site managers.

Specialized Workflow Plugins

While our first two plugins focused on overall editorial workflow management, our next three plugins will hone in on some more specific workflow-related tasks.

User Role Editor

Once you have your team assembled and your primary workflows established, one of the first things you will want to do is control which team members have permissions. 

That’s where the User Role Editor plugin comes in handy. This plugin makes it super simple to manage various user roles and capabilities.

User Role Editor makes it super simple to manage various user roles and capabilities.

User Role Editor makes it easy to manage team member’s permissions by offering a comprehensive list of checkboxes covering their capabilities. 

When adding new roles, you can build one from scratch or copy one from an existing role then modify it to fit your needs.

Yoast SEO

With any good editorial workflow, optimizing content for SEO is a crucial step. 

With more than 5 million active installations, Yoast SEO is the No. 1 SEO plugin in the world of WordPress.

Yoast SEO plugin screenshot

The plugin contains all the tools and features that you need to manage your SEO and optimize it for a better rank. 

The Yoast SEO plugin has a multitude of features within their free version, including:

  • Automated technical SEO improvements (such as canonical URLs and meta tags)
  • Advanced XML sitemaps
  • Title and meta description templating
  • integration
  • Full control over site breadcrumbs
  • Faster loading times

If you and your team want to write content that gets results, the Yoast SEO plugin is a great choice.

Pre-Publish Checklist

Having a checklist in place that must be completed before content is published helps catch errors and mistakes. It also ensures consistency in the content published on your site.

The Pre-Publish Checklist plugin presents an easy way to make sure your content is ready to go live when it’s published.

Pre-Publish Checklist plugin screenshot

This plugin enables you to create a checklist for every post type on your website and create custom tasks for your checklist (such as optimizing the post for SEO before going live), which can be prioritized by placing them in the required order.

If your team is publishing content without someone else reviewing or editing it first, this plugin is the perfect tool for that task. 

Final Thoughts

With the help of WordPress editorial workflow plugins, you can cut down on the time your team spends on tracking and managing your website and help focus on the projects themselves. 

While we have explored five top plugins in this article, it is important to note that the “best” plugin ultimately depends on your unique needs and preferences.

Each of these plugins brings its own set of features and advantages, and it’s crucial to consider factors such as team size, collaboration requirements, budget, and specific workflow demands. 

We encourage you to delve deeper into each plugin’s functionalities, read user reviews, and assess which one aligns best with your objectives.

Shay Bravo
Shay Bravo Digital Content Producer

Shay is a Digital Content Producer for InMotion Hosting with a passion for WordPress and Web Design. Her focus is making content for users to understand WordPress and Tech better, no matter their skill level.

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