{"id":75246,"date":"2021-06-23T15:54:46","date_gmt":"2021-06-23T19:54:46","guid":{"rendered":"https:\/\/www.inmotionhosting.com\/support\/?p=75246"},"modified":"2021-08-16T15:12:50","modified_gmt":"2021-08-16T19:12:50","slug":"owncloud-tasks","status":"publish","type":"post","link":"https:\/\/www.inmotionhosting.com\/support\/edu\/software\/owncloud\/owncloud-tasks\/","title":{"rendered":"How to Use the ownCloud Tasks App"},"content":{"rendered":"<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"538\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/canva-owncloud-tasks-1024x538.jpg\" alt=\"How to Use the ownCloud Tasks App\" class=\"wp-image-75065\" srcset=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/canva-owncloud-tasks-1024x538.jpg 1024w, https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/canva-owncloud-tasks-300x158.jpg 300w, https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/canva-owncloud-tasks-768x403.jpg 768w, https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/canva-owncloud-tasks.jpg 1200w\" sizes=\"auto, (min-width: 1360px) 876px, (min-width: 960px) calc(61.58vw + 51px), calc(100vw - 80px)\" \/><\/figure>\n\n\n\n<p>The ownCloud <a href=\"https:\/\/marketplace.owncloud.com\/apps\/tasks\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Tasks<\/strong><\/a> app provides an easy way to organize multiple to-do lists on your self-managed VPS hosting. The task list integration is most suitable for individuals or small group projects with a workflow already based on an ownCloud server. Task lists can also be exported to other applications with CalDav for mobile users.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"#manage\">Managing ownCloud Tasks<\/a><ul><li><a href=\"#settings\">ownCloud Tasks Settings<\/a><\/li><\/ul><\/li><li><a href=\"#tips\">Task Management Tips<\/a><ul><li><a href=\"#other\">Other Options?<\/a><\/li><\/ul><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"manage\">Managing ownCloud Tasks<\/h2>\n\n\n\n<p>To get started with the ownCloud Tasks app, log into your ownCloud dashboard as an administrator and <a href=\"https:\/\/www.inmotionhosting.com\/support\/edu\/software\/owncloud\/install-owncloud-apps\/\">install the <strong>Tasks<\/strong> app<\/a> from the marketplace. Now, select the menu button in the upper-left corner and select <strong>Tasks<\/strong>. Here\u2019s an example of how your task list might look once you\u2019re finished.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/owncloud-tasks-example-1024x576.png\" alt=\"ownCloud Tasks example\" class=\"wp-image-75067\" srcset=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/owncloud-tasks-example-1024x576.png 1024w, https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/owncloud-tasks-example-300x169.png 300w, https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/owncloud-tasks-example-768x432.png 768w, https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/owncloud-tasks-example-1536x864.png 1536w, https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/owncloud-tasks-example.png 1920w\" sizes=\"auto, (min-width: 1360px) 876px, (min-width: 960px) calc(61.58vw + 51px), calc(100vw - 80px)\" \/><\/figure>\n\n\n\n<p><strong>Tasks<\/strong> are sorted in categories shown on the left including ones marked as \u201cimportant,\u201d \u201ccurrent,\u201d and any user created lists (personal, work, etc.).<\/p>\n\n\n\n<p>Create a task by typing into the text field at the top-center of the screen. Once you press <kbd>Enter<\/kbd> you\u2019ll see options to add details in the sidebar on the right.<\/p>\n\n\n\n<p><strong>Task settings<\/strong> include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Start date and time<\/li><li>Due date and time, or entire day<\/li><li>Priority rated from 0-9 (9 being the highest) with color-coded stars<\/li><li>Percentage completed from 0-100% with a corresponding progress bar above the respective task in the to-do list<\/li><li>Tags which will show beside the task title in the center and on the left-side list<\/li><li>Description<\/li><li>Delete button at the bottom<\/li><\/ul>\n\n\n\n<p>Changes are saved automatically.<\/p>\n\n\n\n<p>The task manager can sort items by start date, due date, priority, and alphabetical order. To change a task into a subtask, simply drag and drop it near the bottom of the parent task. Subtasks are indicated by the indent on the left side.<\/p>\n\n\n\n<p>Hide completed subtasks by selecting the eye icon to the right of the parent task. Or select the bar icon to hide all subtasks for the parent item.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"settings\">ownCloud Tasks Settings<\/h3>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"alignright size-medium\"><img loading=\"lazy\" decoding=\"async\" width=\"192\" height=\"300\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/owncloud-tasks-settings-192x300.png\" alt=\"ownCloud Tasks Settings\" class=\"wp-image-75157\" srcset=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/owncloud-tasks-settings-192x300.png 192w, https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2021\/06\/owncloud-tasks-settings.png 332w\" sizes=\"auto, (min-width: 1360px) 876px, (min-width: 960px) calc(61.58vw + 51px), calc(100vw - 80px)\" \/><\/figure><\/div>\n\n\n\n<p>Access settings for the task manager from the lower-left corner. You\u2019ll be able to set which day is the start of your work week and toggle how (hidden, always visible, or only when in use) auto-generated lists display:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Important<\/li><li>Today<\/li><li>Week<\/li><li>All<\/li><li>Current<\/li><li>Completed<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"tips\">Task Management Tips<\/h2>\n\n\n\n<p>Tinker with the tag options to find out which sorting options work best for you. Tags could be used to indicate status (ready, in progress, etc.) for a workflow more similar to a kanban board. They could also be used to separate tasks by assignee.<\/p>\n\n\n\n<p>Use all options when appropriate. You may be surprised how helpful it could be next time you audit your entire to-do list as priorities change.<\/p>\n\n\n\n<p>For better productivity in general, put careful consideration into setting priority levels. This follows the Pareto principle: 20 percent of your activities account for 80 percent of your results.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"other\">Other Options?<\/h3>\n\n\n\n<p>It might take some time to find the best task management workflow for you in different use cases.\u00a0<\/p>\n\n\n\n<p>For an individual, sometimes a customizable to-do list like ownCloud Tasks is plenty enough. You may just need to import the ICS file to your smartphone for when you\u2019re on the go.<\/p>\n\n\n\n<p>For teams, a true kanban board might better visualize team productivity. Kanboard is a light-weight PHP application with all the important features. WordPress and other self-hosted website builders have third-party integrations for simplifying user experience. Cryptpad and Taiga are great cloud-based alternatives.<\/p>\n\n\n\n<p>Larger organizations might be better off with a customer relationship management (CRM) solution such as Zendesk, Dolibarr, or Zoho. These solutions have an extensive range of features to provide a central hub for internal and external work.<\/p>\n\n\n\n<p>Learn more about managing your cloud storage solution from our <a href=\"https:\/\/www.inmotionhosting.com\/support\/edu\/software\/owncloud\/\">ownCloud Education Channel<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The ownCloud Tasks app provides an easy way to organize multiple to-do lists on your self-managed VPS hosting. The task list integration is most suitable for individuals or small group projects with a workflow already based on an ownCloud server. Task lists can also be exported to other applications with CalDav for mobile users. Managing<a class=\"moretag\" href=\"https:\/\/www.inmotionhosting.com\/support\/edu\/software\/owncloud\/owncloud-tasks\/\"> Read More ><\/a><\/p>\n","protected":false},"author":57014,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[4485],"tags":[],"class_list":["post-75246","post","type-post","status-publish","format-standard","hentry","category-owncloud"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Master the ownCloud Tasks App in 5 Easy Minutes | InMotion Hosting<\/title>\n<meta name=\"description\" content=\"You don\u2019t need separate kanban software to have a functional task manager. 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