{"id":4086,"date":"2017-05-22T21:45:58","date_gmt":"2017-05-22T21:45:58","guid":{"rendered":"https:\/\/www.inmotionhosting.com\/support\/2017\/05\/22\/2016\/"},"modified":"2021-10-26T12:40:31","modified_gmt":"2021-10-26T16:40:31","slug":"how-to-set-up-outlook-2016","status":"publish","type":"post","link":"https:\/\/www.inmotionhosting.com\/support\/email\/outlook\/how-to-set-up-outlook-2016\/","title":{"rendered":"How to Setup Outlook 2016 for Windows"},"content":{"rendered":"<p>A common task when first getting into Outlook 2016 is setting up an account. Once the account is created and added you will be able to manage your emails using the Outlook 2016 email client.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"jetpack-video-wrapper\"><div class=\"yt-8K98Eh2mPGI\">\n\t<a class=\"play-video-8K98Eh2mPGI\" style=\"position: relative; display: flex; flex-wrap: wrap; align-items: center; cursor: pointer;\">\n\t\t<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/i.ytimg.com\/vi_webp\/8K98Eh2mPGI\/maxresdefault.webp\" width=\"1280\" height=\"720\" alt=\"How to Set Up Outlook 365 from Microsoft Office\" style=\"width: 100%; height: auto;\">\n\t\t<span class=\"fa fa-imh-play-circle imh-ds-icon play-circle\" style=\"position: absolute; display:block; font-size:150px; color: #c52228; opacity:0;\"><\/span>\n\t<\/a>\n<\/div><\/div>\n<\/div><\/figure>\n\n\n<p class=\"alert alert-info\"><strong>Note:<\/strong> We have a <a href=\"\/support\/email\/outlook-2016-setup-mac\/\" target=\"_blank\" rel=\"noopener noreferrer\">separate article for Mac users<\/a>.<\/p>\n<h2>Setup Outlook using the Automatic Setup<\/h2>\n<ol class=\"article_list\">\n<li>Launch the Outlook 2016 client<\/li>\n<li>When you first login to Outlook 2016, make sure that you are on the <strong>File<\/strong> tab. Click on <strong>File<\/strong> tab to get the <strong>Account Information screen<\/strong><br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-top-menu-bar.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-top-menu-bar.png\" alt=\"Outlook 2016 - top menu bar\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>Click on Add Account<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-click-add-account.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-click-add-account.png\" alt=\"Select File Tab to see Account screen\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>By default, the <strong>Email Account<\/strong> should be selected. Note that email accounts must already exist within the cPanel in order to be set up within Outlook.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-click-add-account.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-click-add-account.png\" alt=\"Outlook -Account information main screen\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>Enter your name and email address.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-automatic-setup-1.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-automatic-setup-1.png\" alt=\"Enter your name and email address\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>Enter your password and then re-type it to confirm.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-automatic-setup-2.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-automatic-setup-2.png\" alt=\"Enter your password\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>Click on <strong>Next<\/strong>. Outlook will attempt to verify the account at this point. If there are no problems, then it will complete. Outlook attempts to automatically setup your port settings and protocols.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-automatic-setup-3.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-automatic-setup-3.png\" alt=\"Click next to verify account\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>You will then see a screen processing the email address. When it completes you will see a messages saying, \u201cYou\u2019re all set!\u201d Click on <strong>Finish<\/strong> button at the bottom right to complete the installation.<\/li>\n<\/ol>\n<h2>Outlook 2016 \u2013 Account Manual Setup<\/h2>\n<p>If you are unable to complete the automatic installation, then you have the option of using the Manual setup. Follow the steps below to walk through setting up an account manually.<\/p>\n<p class=\"alert alert-info\">Before you begin the manual setup, make sure you are aware of the email settings that you will be using. To find these settings, please see <a href=\"\/support\/email\/view-email-settings\/\" target=\"_blank\" rel=\"noopener noreferrer\">How to find your email settings<\/a>. You will find the settings for both POP3 and IMAP protocols as well as the secure and non-secure port settings. Make sure that you try the both the secure and non-secure settings if you have problems connecting to the server.<\/p>\n<ol class=\"article_list\">\n<li>Launch the Outlook 2016 client<\/li>\n<li>Click on <strong>Manual setup or additional server types<\/strong>, then click on the <strong>Next<\/strong> button at the bottom right of the window.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-manual-setup-1.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-manual-setup-1.png\" alt=\"Select manual setup\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>Click on <strong>POP or IMAP<\/strong> then click on <strong>Next<\/strong>.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-manual-setup-2.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-manual-setup-2.png\" alt=\"Select the POP or IMAP\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>Fill all of the information pertaining to the accounts. This includes the User information, Server information, and Log-on information.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-manual-setup-3.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-manual-setup-3.png\" alt=\"POP\/IMAP Account settings\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>Determine where the new messages should be delivered to. You should only select \u201cExisting Outlook Data file if you are importing an Outlook account with an existing Outlook 2016 Outlook data file.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-manual-setup-4.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-manual-setup-4.png\" alt=\"Determine if new messaga  needs to go into a new or old Outlook data file\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>If you want to change your port numbers or require that you use the secure settings, then click on <strong>MORE SETTINGS<\/strong>.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-manual-setup-5.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-manual-setup-5.png\" alt=\"Click more settings to change ports or use Secure settings\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>Click on the <strong>Outgoing Server<\/strong> tab to make sure you\u2019re using the same email address as the incoming email address.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-outgoing-server-1.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-outgoing-server-1.png\" alt=\"Outgoing server settings\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>Click on <strong>Advanced<\/strong> to change the settings for your ports and the email server name if you are going to use the secure settings. To find the secure settings, please see <a href=\"\/support\/email\/view-email-settings\/\" target=\"_blank\" rel=\"noopener noreferrer\">How to Find Your Email Settings.<\/a><br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-advanced-tab.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-advanced-tab.png\" alt=\"Click on advanced to change port and server settings\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<table class=\"table table-striped\">\n<tbody>\n<tr align=\"left\">\n<th>Server timeouts<\/th>\n<td>This setting is used to allow for bad connections between server and client. If your connection is very slow and often interrupted, then set the timeouts to long. If you\u2019re not sure, then leaving this setting at its default setting.<\/td>\n<\/tr>\n<tr align=\"left\">\n<th>Folders- Root folder path<\/th>\n<td>This path is generally sets the INBOX as the top folder. If you need to change it you can put in a different name here. If you don\u2019t know the setting, then do NOT make a change. Consult with your email host\u2019s technical support for more information.<\/td>\n<td>\u00a0<\/td>\n<\/tr>\n<tr align=\"left\">\n<th>Sent items<\/th>\n<td>Allows to save copies of sent emails<\/td>\n<\/tr>\n<tr align=\"left\">\n<th>Deleted items<\/th>\n<td><em>Mark items for deletion, but do not move them automatically.<\/em> Items marked for deletion only get deleted when you purge the deleted items.<p><\/p>\n<p><em>Purge items when switching folders while online.<\/em> This is set by default. This option removes the items automatically when switching to another folder while online.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/li>\n<li>Once you have entered your settings. Click on <strong>OK<\/strong> to exit the <strong>Advanced Settings<\/strong>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li>Click on <strong>Test Account settings<\/strong> (after entering all of the values), or click on the checkbox to automatically test account settings when clicking on <strong>Next<\/strong>. By default, the option is checked to automatically test when clicking on the next button. If the option is not checked then you will need test the settings by clicking on the test button.<br><a href=\"\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-test-settings.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: left; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2017\/05\/outlook2016-setup_windows-outlook2016-test-settings.png\" alt=\"Outlook wizard - first screen\" width=\"150\"><\/a>\n<p><\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<\/ol>\n<p>At this point Outlook will verify the account. Once the account has been verified, you will be able to see that the email account has been setup. For information on setting up other versions of Outlook, please see <a href=\"\/support\/email\/outlook\/\" target=\"_blank\" rel=\"noopener noreferrer\">this page<\/a>.<\/p>\n\n\n<p class=\"alert alert-info\">Here is our guide on how to <a href=\"https:\/\/www.inmotionhosting.com\/support\/email\/outlook\/prevent-winmaildat\/\">resolve a common Outlook error involving the winmail.dat file<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A common task when first getting into Outlook 2016 is setting up an account. Once the account is created and added you will be able to manage your emails using the Outlook 2016 email client. Note: We have a separate article for Mac users. Setup Outlook using the Automatic Setup Launch the Outlook 2016 client<a class=\"moretag\" href=\"https:\/\/www.inmotionhosting.com\/support\/email\/outlook\/how-to-set-up-outlook-2016\/\"> Read More ><\/a><\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[4367],"tags":[],"class_list":["post-4086","post","type-post","status-publish","format-standard","hentry","category-outlook"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Setup Outlook 2016 for Windows | InMotion Hosting<\/title>\n<meta name=\"description\" content=\"Learn how to setup an account in the Outlook 2016 email client\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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