{"id":3986,"date":"2016-10-24T16:12:04","date_gmt":"2016-10-24T16:12:04","guid":{"rendered":"https:\/\/www.inmotionhosting.com\/support\/2016\/10\/24\/outlook-2016-setup-mac\/"},"modified":"2021-10-27T11:09:39","modified_gmt":"2021-10-27T15:09:39","slug":"outlook-2016-setup-mac","status":"publish","type":"post","link":"https:\/\/www.inmotionhosting.com\/support\/email\/outlook-2016-setup-mac\/","title":{"rendered":"How to Setup Outlook 2016 for Mac"},"content":{"rendered":"<p>Setting up an email account in Outlook 2016 for your Mac is a very quick and easy process. Apple has worked with Microsoft to allow setup of your email account through either a wizard for new users or the normal setup process built into the software. You will need to know the following in order to setup your email account in Outlook:<\/p>\n\n\n\n<p><strong>Note:<\/strong> We have a <a href=\"\/support\/email\/outlook-2010-leaving-a-copy-of-the-message-on-the-server-using-pop3\/\" target=\"_blank\" rel=\"noreferrer noopener\">separate article for Windows users<\/a>.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>User name to access the server (InMotion uses the complete email address)<\/li><li>The <a href=\"\/support\/email\/change-pop3-account-to-imap-or-imap-to-pop3\/\">email protocol<\/a> that you will use in your Outlook 2016 client for Mac \u2013 IMAP or POP3<\/li><li>Server names (and if you are using SSL)<\/li><li>Ports for the server (the default ports are used for setup in this tutorial)<\/li><li>Password to access the server (InMotion uses the email password to access the server)<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"jetpack-video-wrapper\"><div class=\"yt-9LzcFNhzmLU\">\n\t<a class=\"play-video-9LzcFNhzmLU\" style=\"position: relative; display: flex; flex-wrap: wrap; align-items: center; cursor: pointer;\">\n\t\t<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/i.ytimg.com\/vi_webp\/9LzcFNhzmLU\/maxresdefault.webp\" width=\"1280\" height=\"720\" alt=\"How to Setup an Email Account in Outlook 2016 for Mac\" style=\"width: 100%; height: auto;\">\n\t\t<span class=\"fa fa-imh-play-circle imh-ds-icon play-circle\" style=\"position: absolute; display:block; font-size:150px; color: #c52228; opacity:0;\"><\/span>\n\t<\/a>\n<\/div><\/div>\n<\/div><figcaption>Don\u2019t have time to read our full article? Watch our walk-through video.<\/figcaption><\/figure>\n\n\n<h2>How to Setup Outlook 2016 for Mac<\/h2>\n<p>If you have just loaded Outlook 2016, then you will first see the wizard to setup your email account. The Wizard will walk you through the setup of an email account. If you are an InMotion Hosting customer, then you can find your email settings by going <a href=\"\/support\/email\/how-to-find-email-settings\/\">here<\/a>. If you do not see the wizard or if you have created email accounts in Outlook previously, then you can skip the beginning steps and start at Step 7.<\/p>\n<p>If you have just completed setting up Office or Outlook 2016, then you will see the following screens:<\/p>\n<ol class=\"article_list\">\n<li><a href=\"\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-1.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: right; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-1.png\" alt=\"Outlook wizard - first screen\" width=\"150\"><\/a>Welcome to Outlook. Click on the arrow to move to the next screen\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li><a href=\"\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-2.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: right; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-2.png\" alt=\"Outlook wizard - second screen\" width=\"150\"><\/a>Welcome to Outlook (screen 2). Click on <strong>Get Started<\/strong> to proceed.\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li><a href=\"\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-3.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: right; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-3.png\" alt=\"Outlook sign in screen\" width=\"150\"><\/a>Sign in to Activate Office. Click on <strong>Sign in<\/strong>. You will be using the Microsoft Outlook.com account in order to sign in. Typically, when you obtain Office, you will already have an account. If necessary, you may need to create one. Microsoft will guide you through this process.<\/li>\n<li><a href=\"\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-4.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: right; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-4.png\" alt=\"Choose theme for Outlook\" width=\"150\"><\/a>Decide on how you want Outlook to appear \u2013 <strong>Colorful<\/strong> or <strong>Classic<\/strong>. Click on <strong>Continue<\/strong> to proceed.\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li><a href=\"\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-5.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: right; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-5.png\" alt=\"After signing in, you get the all set screen\" width=\"150\"><\/a>You\u2019re All Set. Click on <strong>Start Using Outlook<\/strong>.\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li><a href=\"\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-6.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: right; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-6.png\" alt=\"Setup inbox options\" width=\"150\"><\/a>Next, you will add your email account. Click on Add Account. <em>Note: This Tutorial specifically covers how to add email accounts into Outlook.<\/em>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li><a href=\"\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-7.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: right; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-7.png\" alt=\"Add Account\" width=\"150\"><\/a>If you have previously added an email account in Apple computer, then this screen will be similar. If there are multiple accounts, you will see them listed in the column at left. Click on <strong>Other Email<\/strong> to add your email account.\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<li><a href=\"\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-8.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: right; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-8.png\" alt=\"Enter email account information\" width=\"150\"><\/a>You can find your email settings by going to this <a href=\"\/support\/email\/how-to-find-email-settings\/\">article<\/a>. Fill in the fields for your email account. It starts with your email address and password. The user name is the same as your email address. Note that the default ports are grayed out. You do not need to fill in the port numbers unless you are using something different. If you are using SSL, then the option should be checked. The port number for the incoming secure IMAP server is 993. The port number for the incoming secure POP3 server is 995. The secure outgoing server port number for either IMAP or POP3 is 465. These values should show in the grayed out port fields when the SSL option is selected.<\/li>\n<li><a href=\"\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-9.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: right; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-wizard-9.png\" alt=\"Verifying the certificate\" width=\"150\"><\/a>If you are using a secure connection then you may be required to verify the certificate before you can proceed<\/li>\n<\/ol>\n<p>\u00a0<\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<div class=\"alert alert-danger\">\n<h3>Verifying a Certificate<\/h3>\n<p>If you are using the SSL option for your email servers, then you may see a <em>Verify Certificate<\/em> option displayed. Click on <strong>Show Certificate<\/strong>, then click on <strong>Continue<\/strong> to proceed. Next, click on the checkbox for \u201cAlaways trust [server name]\u201d. You will see your server name in place of [server name]. You can also look at the details for trust for the certificate. Make sure that the options is set to \u201cAlways Trust\u201d. Click on <strong>Continue<\/strong> to verify the certificate. You may have to do this a few times until the server saves your selection to trust the certificate. This option to verify the certificate is confirming the self-signed certificate (created on the server) to allow a secure connection. The server name should match the email server you are using.<\/p>\n<\/div>\n<div style=\"clear: both;\">\u00a0<\/div>\n<ol class=\"article_list\">\n<li><a href=\"\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-setup-complete.png\" rel=\"lightbox-0\"><img decoding=\"async\" class=\"std_ss\" style=\"float: right; margin: 0px 15px 15px 15px;\" src=\"https:\/\/www.inmotionhosting.com\/support\/wp-content\/uploads\/2016\/10\/outlook-setup-mac_outlook-setup-complete.png\" alt=\"Outlook wizard - first screen\" width=\"150\"><\/a>\n<p>If you have used the non-SSL version or if you have verified the certificate, then you will see the <strong>Accounts<\/strong> screen. Once the setup is completed, you can close the Accounts screen (click on the red button in the top left corner), and you will see the main Outlook screen displayed. At this point, you can use the email account for reading or composing messages. If you are using Microsoft Outlook with multiple email accounts, you will see them listed in the left-hand side. When you are composing messages with multiple accounts, you will need to click on the from option in order to determine who is sending the email.<\/p>\n<div style=\"clear: both;\">\u00a0<\/div>\n<\/li>\n<\/ol>\n<p>This completes the email account Outlook 2016 setup for an Apple Mac. Here are links to our other Outlook tutorials:<\/p>\n<p><a href=\"\/support\/email\/outlook\/creating-an-email-account-in-outlook-2007\/\">Outlook 2007 (Windows)<\/a><a href=\"\/support\/email\/outlook\/how-to-set-up-outlook-2010\/\">Outlook 2010 (Windows)<\/a><a href=\"\/support\/email\/outlook-2010-leaving-a-copy-of-the-message-on-the-server-using-pop3\/\">Windows 2013 (Windows)<\/a><a href=\"\/support\/email\/outlook\/how-to-set-up-outlook-2011\/\">Outlook 2011 (Mac)<\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>Setting up an email account in Outlook 2016 for your Mac is a very quick and easy process. Apple has worked with Microsoft to allow setup of your email account through either a wizard for new users or the normal setup process built into the software. You will need to know the following in order<a class=\"moretag\" href=\"https:\/\/www.inmotionhosting.com\/support\/email\/outlook-2016-setup-mac\/\"> Read More ><\/a><\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[4],"tags":[],"class_list":["post-3986","post","type-post","status-publish","format-standard","hentry","category-email"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Setup Outlook 2016 for Mac | InMotion Hosting<\/title>\n<meta name=\"description\" content=\"Learn how to setup email accounts in Outlook 2016 for an Apple Macintosh day.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" 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