Email signatures are generally used to display the sender's name and contact information at the end of an email. Sometimes they are used to give website links or even memorable anecdotes. Regardless of what you wish to make your signature say, it is much easier if this content is automatically added to the end of every email instead of having to add it manually for each email. Below are instructions that teach you how to add your own custom email signature within your RoundCube email client.

 

Creating an Email Signature in RoundCube

  1. Log into your Webmail dashboard and choose the RoundCube option.
  2. From the RoundCube dashboard, click on the Settings option in the upper right corner of the screen.
    webmail preferences
  3. This brings you to the RoundCube Settings screen. Locate and click on the Identities tab.
    webmail identity setting
  4. You are now on the Identities list screen. Find and click on the desired identity in the left hand panel. In this example, there is only one. Clicking on the identity brings up two tabs in the right hand panel. Click on the Signatures tab.

    Standard Signature Box:
    create a signature in Roundcube Webmail

    If you wish to use HTML in your signature, simply click the HTML Signature checkbox. This will cause the Signature field to display as shown below, allowing for special formatting.

    HTML Signature Box:
    Formatting a signature in webmail

  5. Enter your desired custom signature in the Signature field. Once entered, click on the Save button located underneath the tabs.
    Record your new webmail signature

    You have now created your new email signature! Below is a screenshot of how the signature automatically appears when you create an email.
    See my webmail signature

Congratulations, now you know how to create an email signature in Roundcube!

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Related Questions

Here are a few questions related to this article that our customers have asked:
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n/a Points
2014-02-25 4:26 pm

How can i add an image to it

Staff
17,354 Points
2014-02-25 5:40 pm
Hello Emperor Bethel,

You would need to store your image in something like Google Drive or your web server and then use the HTML signature option listed in the instructions above. You could then add an image tag in HTML in your signature. Anyone using an HTML editor to view your email will be able to view the image. Here's an example of an html image reference:

Storm Trooper cats

There are many ways to store an image online. You can store it through your account by doing the following:


  1. Open the cPanel for your hosting account with us

  2. Open the file manager and then upload the file you want to use to your public_html folder. Remember that the graphic should be tiny because it's going at the end of an email

  3. When you have finished uploading the file, make sure to take note of WHERE you placed it. If you put it in the PUBLIC_HTML folder, then the file can be referenced with your domain name directly. For example: http://someone_domain.com/image.png. Write down the path so that you can use it as for you image link.

  4. Go back to your Round cube editor and add the image link in html as per above.



That will complete adding the image to your email. For further assistance using File manager in cpanel, please go to cPanel File Manager.

I hope that helps to provide the information you need!

regards,
Arnel C.
n/a Points
2014-04-01 9:38 pm

How do I add the facebook and twitter symbols and hot link them to our sites?

Staff
9,193 Points
2014-04-02 7:53 am
You would do this using a simple HTML link such as the following:

<a href="/support/YOURFACEBOOKURLHERE"><img src="/support/IMAGEURLHERE"></a>

n/a Points
2014-04-10 8:53 pm

This was very helpful.  Great screen shots and step by step instructions.

Very clear and easy!

Thanks :)

n/a Points
2014-04-14 12:05 pm

After following exactly the procedure i do see my company logo in my signature but IN THE SETTINGS. So I "save" and send a test email to make sure but the logo is missing in the email I get.....! 

Can anyone explain this...? 

Thanks for your help

Staff
9,193 Points
2014-04-14 12:15 pm
It sounds like it is not either sending or receiving proper HTML within the email. Do you have both the checkbox to enable HTML signatures enabled as well as are you using a mail client that has HTML emails enabled? Some mail clients will also block individual parts of the message as well so you will want to ensure that the image is not being removed within the mail client.
n/a Points
2014-04-22 11:08 pm

I am having two issues trying to set-up my email signature:

1. The format sets up as double spacing and I cannot adjust it to single.

2. When I have completed my entery and hit save, it tells me to enter a correct email address??? In the content of my signature is my email address.

Thank you for your assistance,

Irma

Staff
9,193 Points
2014-04-23 8:06 am
By default, the editor will indeed double space the signature. If you want to add a single space, hold down the Shift key while pressing Enter and it will create a single space. The reason you may be getting the error stating that you have an incorrect email address could be due to the Email field that is also on this page. Be sure that within that field, your correct email address is defined.
n/a Points
2014-04-26 1:48 pm

hi

i created a rich html signiture that has css coding but roundcube doesn't read css, then i created a html file on my file server and iframed it in signiture:

<iframe src="http://www.mysite.com/folder/signiture.html" frameborder="0" scrolling="no" width="100%" height="300"></iframe>

it apear in signiture box but when i press save button to save my signiture it disapear!!

any idea about that??

thanks

Staff
9,968 Points
2014-04-28 5:44 pm
Hello,

RoundCube unfortunately doesn't support the <iframe> HTML tag. You can use inline CSS within your RoundCube signature, such as this example:

<p style="color: white; background-color: blue;">- Jacob</p>


Which would result in your signature looking like:

- Jacob



Please let us know if you have any other questions at all.

- Jacob
n/a Points
2014-05-09 1:22 pm

I'm just using a basic text sig. When I go to compose an email, Roundcube inserts two or three dashes just above the signature. Kind of annoying to have to delete these and it seems to random if it is two or three. 

There is nothing in the code to put them there:

<p>Chris Lastname<br />Office Assistant<br />Brothers Mfg.<br />(XXX) XXX-XXXX</p>

 

Any ideas on getting them disappear? Thank you!

 

Staff
9,684 Points
2014-05-09 4:09 pm
Hello Dirtworship,

Thank you for your question. There is no "built-in" option for removing this from Roundcube, at this time.

There is a ticket open for this option, in the official Roundcube "Feature Request" system.

If you have any further questions, feel free to post them below.
Thank you,

-John-Paul
n/a Points
2014-05-09 4:32 pm

Thanks for the link, John-Paul. Too bad I can't experiment with the patch or workaround since I use webmail to access Roundcube. I know from a development sense, it's small potatoes, but from a user standpoint it means irritation every time an email is composed, which--in a regular work day--is a lot.

Staff
17,354 Points
2014-05-09 4:41 pm
Hello Dirtworship,

Sorry for the headache with the Roundcube webmail client. As per John Paul's reply above, the actual author(s) of the software has a support ticket request regarding the issue already. We are a web hosting company and not the actual developer of the software, but the issue has been brought to the attention of the developer and we hope to see a modification made to accommodate you in the new feature.

Regards,
Arnel C.
n/a Points
2014-05-15 4:49 am

Hi,

I'd like my signature image to be an attachement to the mail, not some outsourced file. How do i do that?

At the moment the code for embedding the picture is like this:

<p><img id="_x0000_i1025" src="/support/./?_task=mail&amp;_id=207042581653747d59416e4&amp;_action=display-attachment&amp;_file=rcmfile4041400143193047095300" alt="" width="259" height="100" /></p>

It is copied from another signature within our company, but it doesn't work with my mails - the image doesn't add itself to new e-mails. How do i make it happen?

Staff
9,193 Points
2014-05-15 7:53 am
Unfortunately, this is not a feature that is available within RoundCube, but may be available within software such as Outlook.
n/a Points
2014-06-13 3:22 pm

I have set up an email signature but it doesn't show with images and links when I am writing. It shows properly on the signature settings page with my logo and links, and the HTML option is cliked. I used an online HTML signature creator, then copied and pasted the code generated as prompted. What am I missing? 

Staff
9,193 Points
2014-06-13 3:47 pm
Could you provide the exact code that you are referring to?
n/a Points
2014-06-19 3:30 am

In webmail settings at Composing Settings add "always" in dropdown at the Compose HTML messages.

Good Luck.

 

Martins

n/a Points
2014-06-19 2:48 pm

That worked! Seems like that option should be with the other settings. 

 

Cheers! 

D

n/a Points
2014-06-29 7:12 pm

Good job guys. I like your immediate responses.

I was trying to insert an hyperlink in my signature. I tried this HTML code but it was just pasted like that in the signature. Any idea of what I am doing wrong?

n/a Points
2014-06-30 8:31 am

"If you wish to use HTML in your signature, simply click the HTML Signature checkbox. This will cause the Signature field to display as shown below, allowing for special formatting."

In webmail settings at Composing Settings add "always" in dropdown at the Compose HTML messages.

:)

 Martins

 

Staff
19,592 Points
2014-06-30 8:43 am
Hello Omolara,

To place a hyperlink in the HTML signature for Roundcube, first simply enter the text you want to turn into the link. Next, highlight that text and you will see two buttons highlight in the toolbar. The leftmost is to create a link while the rightmost is to remove a link. Click the left. A box will pop up and you can enter the URL that the link will point to. Be sure to start it off with http:// or https:// so it will know it is a link. Click the Insert button and that will do it.

Kindest Regards,
Scott M
n/a Points
2014-08-04 6:00 am

How can I add face book logo in my round cube mail signature?

 

Staff
9,193 Points
2014-08-04 11:05 am
To do so, you would simply use HTML. The code would look something like the following:

<a href="/support/LINK TO FACEBOOK PAGE HERE"><img src="/support/LINK TO LOGO IMAGE HERE"></a>

n/a Points
2014-08-08 8:40 pm
DONT, it works fine, no improvement needed, its simple and A to B. Thanks.
n/a Points
2014-08-27 8:30 am
I would like to know if I can download my company logo to the signature line....
Staff
19,592 Points
2014-08-28 9:50 am
Hello Tammy,

To do that you would perform the following starting at Step 4.


  1. Click on the HTML icon which is for editing HTML source code.

  2. In the pop-up HTML Source Editor window, enter in the following code replacing this image path with your own:
    <img src="http://img01.inmotionhosting.com/_img/head_logo.gif">

  3. Click on Update to be dropped back to the signature editing page.

  4. Then click on Save to save the signature.

  5. Now once this has been done you'll want to click on Settings up at the top-right.

  6. From the left-hand menu click on Composing Messages.

  7. Then on the Compose HTML messages drop-down menu, select Always, and then click on Save.



Kindest Regards,
Scott M
n/a Points
2014-08-27 9:12 pm

Hi there,

I add colors to my signature but not shown. why? how do i do the adjustment?

Also how to link roundcube with my google email so I don't have to shift around

 

Many thanks.

Staff
19,592 Points
2014-08-28 9:52 am
Hello Jenny,

Color is only doable if you are using HTMl formatted emails, so be sure they are set to compose in HTML.
As Roundcube is a server side client, it only connects to your email addresses on the server. While you can set Gmail up to pull from the server, it does not work in reverse.

Kindest Regards,
Scott M
n/a Points
2014-08-29 1:37 am

I'm having trouble adding an image to my signature. I've uploaded the image I'd like to be a part of my signature under the public_html folder. I don't know how to add the code into the html source code, however.

Would it be <image>http://domainname.com/imagename/png?

Thanks!

n/a Points
2014-08-29 2:07 am

I apologize, I mightve mistaken a previous post. the format for code im trying to use it...:

<img src"=http://domainname.come/images/imagename.png">

Staff
19,592 Points
2014-08-29 10:36 am
Hello Steve,

Yes, that is the correct format as it will look to your domain name to find the image.

Kindest Regards,
Scott M
n/a Points
2014-08-29 12:06 pm

Scott,

Thanks for responding so quickly. I have inputed the code into the HTML source, but no image appeared. I've also turned on, "always" for compose html messages.

I'm not sure what I'm doing wrong still. 

Staff
19,592 Points
2014-08-29 1:55 pm
Hello Steve,

I tried it with my own RoundCube with the exact format you provided (using my own image on my own domain name) and it worked without any issue. Do you have your account set to prevent hotlinking by chance? If you are one of our customers, we can look into your specific account to see what the issue may be, but it should be working as described. We would simply need to know the domain name. You can comment below with the domain name if that is the case (we can remove the domain name before it is public if desired.)

Kindest Regards,
Scott M
n/a Points
2014-09-04 11:35 am
Write how insert image into signature
Staff
9,684 Points
2014-09-17 10:36 am
Hello Wojtech ,

Thank you for your question. To insert an image into your RoundCube signature, choose the HTML signature in Step 4.

Then, just use an image link to the image you want in the signature.

If you have any further questions, feel free to post them below.

Thank you,
John-Paul
n/a Points
2014-09-17 8:07 am

Really it is a nice blog, I would like to tell you that you have given me much knowledge about it. Your post is extremely helpful. I will keep following. Thank you for sharing this information.

n/a Points
2014-09-17 3:38 pm

I'm stumped...no matter what I do, the links won't link, and deosnt display as Helvetica. Here's my code:

<pre><span style="font-family: helvetica; font-size: medium;">Jay Boucher

JBaxterDC Web Solutions<br /></span></pre>

<hr />

<pre><span style="font-family: helvetica; font-size: medium;"><br /><a title="JBaxterDC.com" href="http://www.jbaxterdc.com">JBaxterDC.com</a><br /><a title="Twitter @JBaxterDC" href="https://www.twitter.com/jbaxterdc">@JBaxterDC</a><br /><a title="JBaxterDC on Facebook" href="http://www.facebook.com/jbaxterdc">Facebook.com/JBaxterDC</a></span></pre>

 

this is what i get:

 

Jay Boucher

JBaxterDC Web Solutions

 

-------------------------

 

JBaxterDC.com

@JBaxterDC

Facebook.com/JBaxterDC

 

No links, but i appears in a really crummy standard font while composing and in Roundcube, and arial once it gets to gmail.

 

Thanks for your help!

Jay

 

Staff
9,193 Points
2014-09-17 3:53 pm
It looks like your <pre> tags are causing issues with the <span> tags. While it is still valid HTML, it will not display properly in most cases. Remove the <pre> tags as they are not necessary within the code you have written.
n/a Points
2014-09-17 4:07 pm

Hi Jeff, premoved <pre> tags but no dice. Now have this:

 

<p><span style="font-family: helvetica; font-size: medium;">Jay Boucher <br />JBaxterDC Web Solutions<br /></span></p>

<hr />

<p><span style="font-family: helvetica; font-size: medium;"><br /><a title="JBaxterDC.com" href="http://www.jbaxterdc.com">JBaxterDC.com</a><br /><a title="Twitter @JBaxterDC" href="https://www.twitter.com/jbaxterdc">@JBaxterDC</a><br /><a title="JBaxterDC on Facebook" href="http://www.facebook.com/jbaxterdc">Facebook.com/JBaxterDC</a></span>&gt;</p>

 

and still getting plain, unformatted text :(

 

Is tehre another 'master' setting that i should be selecting? I'm only doing this through identities>signature>html and also throygh adding links with highlight/link logo....

Staff
17,354 Points
2014-09-17 5:58 pm
Hi Jay,

I was messing around with the signature entry in RoundCube and finally found what should work. When you add the signature, since it's ALL in HTML, please click on the button labeled HTML (in the signature) interface. Then you should see the links appear correctly.

Please try that first, then let us know if you continue to have problems.

Kindest regards,
Arnel C.
n/a Points
2014-09-17 8:56 pm

Hello Arn,

I deleted everything and started from scratch. Went to settings>identities>html signature and then to HTML Editor. In the pop up i put the code in, updated and saved. Still no links or formatting in emaisl i;'m sending to myself in roundcube or gmail.

 

So frustrated....

 

 

 

Staff
17,354 Points
2014-09-17 9:59 pm
Hello Jay,

Sorry you're frustrated with the email signature. I decided to show you how I would create the signature using a video.



I hope this helped! If you're still having problems, please provide the exact details on how're getting the problem. If we can get the steps that are causing the problem, then we can try to duplicate and resolve it.

Regards,
Arnel C.
n/a Points
2014-09-17 10:16 pm

Arnel, thank you! It was the settings>compose>html always that was missing. works great now. That part is missing in steps 1-5 up top. 

 

You're the best!

 

Jay

n/a Points
2014-09-29 2:50 pm

Hello

i was having the same problem while adding an image placed on my server as my email signature. I tried everything the experts have mentioned but it was still not working. In the end it turned out to be a simple thing. While in the HTML source editor, please make sure that you add http:// to the source of your image link. Only www wont work. I was having the same problem untill I preceeded my signatures with http:// and it worked. For reference, here is the example as to how your code should look like: <img alt="" src="http://www.yourdomain.com/image.jpg" /><br />

 

Thanks

 

n/a Points
2014-09-30 7:34 pm

We are also having trouble with the signature. I used this code to use a photo as our signature

<p><br /><img src="http://newlittlewonders.com/wp-content/uploads/2014/09/Hello-signature-with-notice.png" alt="" /></p>

 

It looks fine in settings but it does not appear when I go to write a message. Please help! Thank you!

Staff
9,193 Points
2014-09-30 7:36 pm
Please keep in mind that it may not appear during the time that the message is written, however, will appear on the recipient's end once sent.
n/a Points
2014-10-01 6:31 am

Hi Guys.

 

I just want to find out. I send an email to someone using gmail, and it is detected as spam, my html with the images at the end dont appear as i have set them unless the person clicks on always show images for example@domain.co.za.

Is there a way to fix this?

Staff
19,592 Points
2014-10-01 9:15 am
Hello Thabo,

As this question does not have to do with the article, it was moved and created as a new question here. Please be sure to stick to the topic at hand for article comments and ask new questions if needed.

Kindest Regards,
Scott M
n/a Points
2014-10-02 4:40 am

Good morning guys and congrats for your help.

I have made everything correct as i can see my logo in the signature BUT the person i have send the email fr testing had to hit download image and then see the logo picture in the signature.............

it's not from her side problem because she receives from others seeing from the first time their photos without first downloading them.

Thanks in advance

Staff
9,193 Points
2014-10-02 9:36 am
How specifically are you embedding the image? What is the file size?
n/a Points
2014-10-16 2:04 am

Is there a way to modify the signature to removed the "--" that appears above the text? Thanks!

Staff
9,684 Points
2014-10-16 8:41 am
Hello Brian,

Thank you for your question. The "--" displays by default within RoundCube. Unfortunately, I looked through settings and was unable to find any way to remove this.

If you have any further questions, feel free to post them below.

Thank you,
John-Paul

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